06/11/2015 Board Minutes

San Vicente Homeowners Monthly Board Meeting Minutes

June 11, 2015

Website: svmha.com
(a new simpler alternative address to our same website)

email address: 340oldmill.svmha@gmail.com

Officers Present: Bob Mann, Cheryl Mrachek, Ronnie Sumter

Board Members Present: Tony Jimenez, Lilith Imbrogno, Pat Haden, Ellen Duke, Mark Allen, Don Webb

Board Members Absent: Paul Ortega, Jack Jackson

Guests: Mollie Mann, Jo Webb and Diane Price

Bob Mann, president, called the meeting to order at 7:00 p.m. The Board Association

Minutes of May 14th, 2015 were read with the correction that Midsummer Picnic is July 25 not July 27 and then approved.

Treasurer’s Report: It was reported as of May 15th, the checking account balance is $2,845.52. Income was $45 for HOA dues and Bank Fee of $2.50. In addition, legal defense fund balance is $19,396.79. Paid membership for 2015 is now 153.

DPG Report: None

Social Committee Report: The Social Committee will not be charging $2.00 extra for non-HOA members. The June 25th Happy Hour has the Social Committee reaching out with a special invitation to all new residents of our park to attend and get to meet and know our residents. Following that our next event will be on July 25th Midsummer Picnic with Pulled Pork sandwiches etc. $8/Residents $10/Guests

Online Committee Report:

Paul Ortega and John Wiley have successfully transferred the Website, to be registered to the HOA. Now to access the website, you can use svmha.com rather than the original much longer address. The old address still works, and both take you to exactly the same website.

Ellen drafted an Online Committee mission statement for our website and copies were given to the Board. It was moved by Cheryl and seconded by Don to accept.

Actions taken by the Board since April 9th meeting:

Old Business:

Again, speeding complaints. Form letters concerning speeding through our park have been sent to FedEx, Fed Ex Ground, UPS, Matilija Water and Easy Lift on May 20th requesting they discuss slowing down with their drivers. As of yet, no response.

Announcement/New Business:

Generator not working in the last power outage by Edison has been addressed. The Board met with Lawrence Price who is always on call for emergencies. A faulty part was responsible for the last failure. The part has been ordered. In further discussion with Mr. Price he told the Board that there is plenty of fuel for powering it and the system is tested on a weekly basis. In addition, the Fire Department has a connection that is at the main gate that can be used. This can take water from the hydrant on the street to keep water pressure up in an emergency. Bob will make the effort to visit Station 13 (our closest in) to come to our park and evaluate personal homes with obvious fire hazards (this would be outside vegetation that is dead or dying and very close to the homes). Not only is that home threatened but the immediate neighbors’ homes are also as those tall shrubs aid in the rapid advance of a fire.

Ellen suggested that Mr. Price be given a DPG radio to be used in emergencies. Water pressure regulators on individual homes was also discussed. The Board will go over this with Management to see if this could be done.

Mark sent a letter to Santa Barbara Fire County Dept. concerning the vegetation on Cathedral Oaks that are in a direct line to our park in case there was a fire. They responded that the area is owned by the Sisters and the Fire Dept. cannot force them to cut the weeds back. The Fire Dept. will ask the Sisters to trim more and they said they would send their landscapers out to check the situation out.

The next meeting is July 9th which makes it a Quarterly meeting. The Board is inviting ALL HOA Members to a FREE pizza dinner, Cesar salad, Bread Sticks, soda, wine or beer!! There will be a sign up sheet in the Clubhouse. Cutoff date to sign up is Monday, July 6th. Dinner will be from 5:30 to 7:00 with the meeting following.

HOA Dues for 2015: Dues for 2015 are due. $40 if you are a first time member or $15 to renew your membership. Just drop at the Clubhouse in the HOA box. Please encourage your neighbors to join and support your HOA. (Currently 153 members have already paid their dues.)

Next Board meeting will be July 9, 2015 at 7 P.M. in the Clubhouse. The meeting was adjourned at 7:40 p.m.