12/14/2017 Board Minutes

San Vicente Homeowners Board Meeting Minutes

Monthly Meeting

December 14, 2017


email: svmha.340oldmill@yahoo.com

Meeting called to order at 7:00

Officers Present: Bob Mann, Cheryl Mrachek, Carolyn Howe

Board Members Present: Lilith Imbrogno, Don Webb, Mark Allen, Tony Jimemez, George Misbeek

Board Members Absent: Ellen Duke

It is with heavy hearts that we have lost our board member Max Lynn. Services will be January 18th at the Yacht Club. See details in Sunday’s News Press for the Obituary.

The minutes from the November 9th meeting: motion to approve was made by Mark, George 2nd, and approved by all.

Guests: Twenty-eight guests attended.

Treasurer’s Report:

Checking Balance $3658.86

Income $15.00

Expenses $47.50

Balance as of Nov. 30, 2017 $3626.36

Legal Defense Money Market $20940.62

Interest $2.58

Money Market as of Nov. 30, 2017 $20943.20


Social Committee Report: Charlene Hovey; HOA Membership drive January 11th Residents only. Doris Jimenez prepares her famous Chili Dinner for $5.00. Happy hour is 5:00, dinner at 5:30 and HOA meeting starts at 6:30.

Business: With the absence of the Disaster Preparedness Group, should the HOA try to continue this program? Although the DPG has disbanded it was suggested that existing Block Captains during this fire emergency check in on their assigned units, especially residents with mobility problems.

Egress was discussed. The Thomas fire and power outages brought to our attention that some extra care needs to be paid to our gates and emergency exit. The night of the major outage, our Cathedral Oaks gate did not open properly. It has been fixed, but these items may require more attention than they are receiving. The gates on Old Mill Road will remain open until the Thomas fire is under control. The emergency gate for egress is at the Southeast corner of the park, by space #159. It had been blocked by the homeowner who had dug a trench all the way to the street. That trench was recently filled in properly. The lock on the gate has a combination 0911. This should be used only in the most critical of circumstances. Emergency phone number turned out to actually be an answering service which was not helpful to the residents who called it.

The pool and deck area are finished and look awesome, but unfortunately the area is closed for ash and smoke at this time. A 2nd Office person has been hired and will be on the job soon. St. Vincent’s is looking into a Robocall system for our residents for future emergencies.

Insurance policy for Alcohol being served at the Clubhouse for Social Committee events has been straightened out much to our delight, a policy will be purchased which covers only Social Committee and HOA events.

Burglaries-Saturday evening Dec 2nd. There has been 8-12 cars in the area of lower Stagecoach broken into with nary a word disseminated from the Office. Website and phone #of Sheriffs’ Office will be printed by the editors of the Voice for residents’ future use.

Water System When the power goes out the backup generator should come on automatically to keep water pressure up. All hydrants would not work if there is no power and the generator fails.

N95 Masks Cynthia Manzer, resident, drove out to Direct Relief and returned with 60 masks to give to the office for residents’ use. They were refused. As an alternative they were given out at the HOA meeting.

Parking/camping on Cathedral Oaks Kudos to Ed Aasted, resident, who kept up the pressure on Supervisors to get the old RVs camping out, the limos, trucks, old ambulance etc. etc. on CO. His diligence and constant communication is directly responsible for the new curbing and no parking signs which now prevent the illegal parking. Thank you also to Janet Wolf.

Resident’s Suggestions and thoughts: It appears to residents that Isabel has no authority to make decisions which delays response time for answers and on occasion are never answered. Many residents felt system is broken and not working. Several, again, mentioned Park seems to be going downhill in care and pride. Consensus is there is too much work for maintenance staff of four. (see last months’ minutes)

Concern from residents over the numerous dried and dead 5’ tall bushes immediately outside the wall on Cathedral Oaks. This concern also includes thick brush across Cathedral Oaks directly across from the Park which needs to be taken care of. It is the HOA’s understanding that that land is owned by St. Vincent’s.

New residents are not receiving the packet that Social Committee put together that includes HOA membership, Social Committee, DPG, Art Club and all the numerous activities that are available information. Suggestion was we post the entire packet for new residents only on the Bulletin Board outside the office. No one understands why the office no longer gives it out automatically to new residents.

Board Elections: Two new Board members will be installed at the January meeting: Dick Mires and Cindy Enderby. Bob, Cheryl, Don and Ellen will continue to serve in the upcoming term. Expiring December 2021.

Speeding still a problem please ask all to slow down. Continuing complaints.

Thank you for supporting your HOA

Next HOA meeting will be January 11, 2018 at 6:30 (Special time)

Motion to adjourn made by Don, Carolyn 2nd

Meeting adjourned at 8:00 PM